Permits for special events, block parties, filming and more

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QUICK LINKS

Click on these quick links or scroll below for information and download-fill-and save permit applications for:

NOTE: You must first DOWNLOAD applications to your desktop in order to fill, save and send them.

For help on these permits contact: City of Ventura Special Event Coordinator Michelle Godoy-Morales
visit: Ventura City Hall, 501 Poli Street, Room 226, Ventura, CA  93001 Mon-Fri 8am-5pm closed alternate Fridays
phone: (805) 654-7749  fax: (805) 648-1030
mail: P.O. Box 99 - Rm 226, Ventura, CA 93002
email: mgodoy@cityofventura.net    website: http://www.cityofventura.net/permits

Special Event Permit Grants

The City of Ventura grant program is open to event organizers staging festivals and events in Ventura that activate public space and increase visitor spending. Grants are to cover all or a portion of City of Ventura Special Event Permit fees. The maximum amount of an award is $2,000. Applicants must be a City of Ventura based nonprofit or, if outside city limits, an agency partnering with a Ventura based nonprofit (Nonprofit Partner Commitment Form required).

  • Application: DEADLINE: December 10, 2014 extended to January 5, 2015 - for special events that take place between January and June 2015. You must first download this application in order to fill in and save information, then print and mail the form.
  • Instructions time and deadline subject to pending Commission & Council approval
  • In addition, applicants for the grant must submit their completed Special Event Permit Application at least three months before the date that the event is schedule to occur.

Special Events, Block Party Permits & City Hall Rental

Step One – Obtain a Special Event Application, Block Party Application or City Hall Rental Application

Download, fill, save & send your applications here:

The City of Ventura issues permits for individuals, groups, and companies to conduct events within the City of Ventura limits. Activities such as block parties, parades, processions, athletic and sporting events, walk-a-thons, and festivals that impact City streets, sidewalks, parking lots, public property, airways, public buildings, and traffic require a permit to be filed in advance. Many private properties also require permits for special activities that have the potential to impact the public-right-of-way.

Step Two – Complete & return your application with fees

Special Event applications, along with the non-refundable application fee, should be submitted 30-90 days before your event. This timeframe allows the Permit Staff to receive all the necessary City of Ventura department approvals associated with the planning and execution of the event. Applications received one week prior to an event are subject to additional charges.

Applications for a Block Party, along with the non-refundable application fee, must be submitted no less than (15) business days from the date of your event. A petition page with at least 3/4 signatures of the owners/residents authorizing their consent in writing is also required when submitting the application. Additional conditions for conducting a Block Party are outlined within the application.

Step Three – Receiving your permit

Once the permit staff receives the application fee, and any supplemental paperwork, the application will be forwarded to the appropriate City departments for review and adherence to applicable City ordinances and regulations. Specific requirements and any additional fees will be included in a detailed agreement to be signed by the "Permittee" prior to the event.

A Certificate of Insurance and endorsement page naming the City of Ventura as an additional insured will be required prior to the release of any Special Event Permit. Block Party Permits require a copy of a the "Permittee's"; homeowner's policy or the "Permittee" may purchase insurance through the City of Ventura. View a sample of an acceptable insurance document (PDF) with the mandatory wording for liability insurance and required certificate of endorsement page that must specify as an additional insured the following:

City of Ventura, its officials, employees, volunteers
P.O. Box 99
Ventura, CA  93002

Once approved, the "Permittee" will be contacted and asked to visit City Hall, room 226, to sign the permit, pay any outstanding fees or satisfy insurance requirements.

What else should I be aware of?

As a condition of the permit, the "Permittee"; may be required, by not limited to, the following:

Pay for City Public Safety Officers or representatives to control traffic or provide safety or inspections at the event Post streets with appropriate signage and/or place and man barricades· Notify business/residents in writing or in person prior to the event· Contact and obtain required permits from other regulatory agencies or organizations· Coordinate specific aspects of the event with other City of Ventura departments

Film & Photography Permits

The historic City of San Buenaventura (“Ventura”), incorporated by the California legislature in 1866, has a number of unique locations of interest for major motion picture production companies, television, commercials, still photography and student productions. Historic structures, harbors and marinas, beaches, ocean views, residential and business districts can all be found within the City of Ventura. For complete information visit the Film Ventura website at www.filmventura.com. The City of Ventura coordinates all on-location productions in the City of Ventura. This coordination includes safety reviews by police, fire and public works.

"Sharkzilla" filmed on San Buenaventura State Beach, July 26, 2012 for the Discovery Channel's Shark Week.
Sharkzilla photo by Karen Kelley Sharkzilla filming, photo by Karen Kelley

Step One--Download a Film/Photography Permit Application

Step Two– Complete & return your application with fee
Commercial and Student film/photography applications, along with a non-refundable application fee, should be submitted a minimum of 5 business days for events that do not require City staff services (traffic control, street closures, fire inspections, posting of No Parking signage). Applications requiring additional staff services such as police, fire, or film permit oversight should be submitted at least 30 business days prior to the film/photography event. Additional conditions and requirements for student film permits are outlined within the application.

Step Three–  Receiving your permit
Once the permit staff receives and reviews the application, the “Permittee” will be contacted and asked to visit City Hall, room 226, to sign the permit, pay any outstanding fees or satisfy insurance requirements.

Film Ordinance: Film permits are governed by the City of Ventura’s Municipal Code, Division 8, Chapter 8.120.

Permits for Temporary Banners & American Flag Display on Light Poles + Public Murals

Non-profit or charitable organizations may display temporary banners promoting special events or American flags on public utility poles by completing the appropriate permit after reading the guidelines and specifications for the application process (click on links for these documents below). Applicants looking to install public murals on private property may click the link below for application information

Flag and Banner Guidelines and Specifications

Application for Flag Display on Light Poles (fillable PDF)

Application for Temporary Banners on Light Poles (fillable PDF)

Public Murals on Private Property Application

Special Event / Responsible Beverage ServiceTraining Class - free - date to be determined

Are you, or your organization looking to host an event in Ventura? 

Event organizers and planners looking to host an event on City of Ventura property are invited to attend a FREE Special Event training class from 6 to 7 pm, Ventura City Hall 501 Poli Street, Community Meeting Room.  Learn about the requirements and how to submit a Special Event Permit application. Representatives from the Special Event Permit office, Police Services and Fire Inspection will be present to answer questions.

Following the Special Event class will be a Responsible Beverage Service training class from 7:15 to 9 pm -- which is mandatory whenever alcohol is served or sold at an event.  This class is presented by Project Safer.

Class size is limited to the first 50 people and pre-registration is required.  Contact Michelle Godoy-Morales at 805-654-7749 or email mgodoy@cityofventura.net to register or to be notified about the next free training class when the date is announced.